ABOUT US
SydWest is a not-for-profit organisation which is committed in providing a broad range of services across Greater Western Sydney, Western Sydney, the Inner West and the City of Sydney. We are a leading organisation on cultural diversity offering flexible and quality services across the life cycle for refugees and migrants; support for seniors; disability support; women and families; youth; housing support; and settlement services. SydWest Multicultural Services’ mission is to deliver quality services meeting diverse needs to maximise individual and community outcomes. Our Vision is to create an inclusive society where all people have equal opportunities to grow and thrive.
KEY PURPOSE
The Admin Assistant (AA) is a part of the organisation's Corporate Services Team. The AA will support the Office Manager, with a variety of tasks related to the organisation’s operations. This position will provide high level administrative support related to building management and customer support services to ensure effective day to day operations across the organisation. This is a Permanent Part-time role, 19 hrs/week.
OUR BENEFITS
Free exercise classes, twice a week (eligible from the first day of employment).
Salary sacrifice packaging options to receive up to $15,900 of your salary tax-free meaning more take-home pay and $2,650 for meals and entertainment.
Free assessment on Gallup Strengths-finder program.
Community Services Portable Long Services Leave for employees
ACCOUNTABILITIES
1. Report to and work under the supervision of the Office Manager to contribute effective and efficient customer services across, including reception coverage, mail, and incoming calls at the head office, as well as room booking
2. Help maintain accurate records of administrative assets registers for vehicles, keys, proximity cards, laptops, mobiles and other company properties, and suppliers and contractors list with contact details
3. Contribute to adequate office supplies including consumables and equipment with reasonable inventory level for uninterrupted business operations
4. Assist in repair & maintenance, including but not limited to building, equipment, and regular checks/tagging
5. Assist in fleet management (internal and leased), including registrations, insurances, servicing, booking, usage and other administrative tasks, with the Office Manager
6. Liaise with building managers or landlord office for administrative property compliance, repair and maintenance, especially WHS related when urgent or required
7. Work with the Office Manager to provide records following requests from the Quality, Risk and Compliance Team and People & Culture Team in relation to compliance and/or audits
8. Provide administrative support to other teams following the approval of the Office Manager
9. Adhere to the employer’s Mission, Vision and Values and contribute to a harmonious and positive workplace
10. Other duties commensurate with the nature of this position
